Imprint & Privacy

ERGO Group AG
ERGO-Platz 1
40477 Düsseldorf
Germany

Tel +49 211 477-7100
Fax +49 211 477-1500
kontakt@ergo.de

Chairman of the Supervisory Board
Dr. Joachim Wenning

Board of Management
Dr. Markus Rieß, Chairman
Dr. Ulf Mainzer
Andree Moschner
Dr. Clemens Muth
Heiko Stüber

No. in the commercial register
Commercial court Düsseldorf (Germany), HRB 35978
VAT identification number: DE192302697

Supervisory authority
Bundesanstalt für Finanzdienstleistungsaufsicht (BaFin)
Graurheindorfer Str. 108
53117 Bonn
Germany
Tel +49 228 4108-0
Fax +49 228 4108-1550
poststelle@bafin.de
www.bafin.de

Publisher
Oliver Zilcher (V.i.S.d.P.)
ERGO Group
Head of Global Corporate Communications
Tel +49 211 477-7810
Fax +49 211 477-3113
oliver.zilcher@ergo.de

ERGO Technology & Services S.A.
Registered office: Rzemieślnicza St. 33
81855 Sopot
Poland

sm-etspl-contactsopot@ergo.com

Chairman of the Supervisory Board
Tomasz Smaczny

Supervisory Board Members
Witold Jaworski
Mehmood Mansoori

Board of Management
Paul Spiteri
Jacek Szymański
Tomasz Pszczółka

No. in the commercial register
Entered into the register of entrepreneurs kept by the District Court Gdańsk-Północ in Gdańsk, VIII Commercial Division of the National Court Register under KRS no. 0000438903, tax identification number 585-10-07-625, with the share capital of PLN 1,303,000 paid in full, a large enterprise within the meaning of Act of March 8th, 2013 on countering excessive payment delays in commercial transactions.

Publisher
Sabina Salamon
Head of Corporate Communications
sabina.salamon@ergo.com

The information you provide in your online application will be stored on an IT system belonging to a service provider in the United States. We have agreed to an adequate level of data protection equivalent to European standards with this service provider. Additionally data protection provisons in Germany require your consent for certain categories of data to be processed by a service provider outside the European Union. In the event your application contains so-called “special personal data” in the meaning of § 3 paragraph 9 of Germany’s Federal Data Protection Act (for example, information on religion, ethnic and racial origin or health), you herewith expressly consent to the storage and technical processing of such data by the service provider in the United States.

In case you choose to apply online, you hereby give your permission to the service provider to e-mail your data in encrypted form to our recruiter and to the forwarding of such information from the recruiter to other legal entities of ERGO.

For contact persons and addresses, please see the relevant job advertisements or our website.

© 2021. All rights reserved.

We know that protecting your private sphere when using our website is an important concern. We take our duty to ensure that your data remains confidential very seriously, and we comply with the applicable provisions governing data protection law. We use suitable technology to conduct a dialogue with you and to safeguard your data.

In the event of discrepancies and non-compliance, the provisions of this policy shall prevail over the provisions of Ergo Group’s Privacy statement.

We know that protecting your private sphere when using our website is an important concern. We take our duty to ensure that your data remains confidential very seriously, and we comply with the applicable provisions governing data protection law. We use suitable technology to conduct a dialogue with you and to safeguard your data.

The following provisions governing our privacy policy apply to:

1) users of the ERGO Technology & Services S.A. microsite placed on the ERGO Group website,  as well as users of  ERGO Technology & Services S.A. apps for mobile devices (hereinafter referred to as: website users).
2) the ERGO Technology & Services S.A. contractors, including potential contractors (hereinafter referred to as: contractors) and representatives of the contractors, including their employees, members of the management board, commercial proxies and attorneys-in-fact (hereinafter referred to as: representatives of the contractors).

Information regarding processing of personal data of  ERGO Technology & Services S.A. job applicants and persons recommending job applicants has been regulated in separate clauses displayed when providing data by these persons into dedicated online forms.    ERGO Technology & Services S.A websites contains links to third-party websites (external links). These websites are subject to the liability of the respective operator. Should you discover that any link on our website links to content that violates governing law, please inform us at dpo.ets@ergo.com. We will then delete these links from our website without delay.

ERGO Technology & Services S.A. shall not accept any liability for ensuring that the information is up to date, accurate, complete and of high quality.

We would like to inform you here about the processing of your personal data when you use our websites and its apps, share your data with us during business contacts and about your rights under data protection law.

Who is responsible for processing the data and who is the Data Protection Officer?

Controller for the data processing is:
ERGO Technology & Services S.A.
ul. Rzemieślnicza 33
81-855 Sopot
(hereinafter referred to as: „ET&S”)

You can contact our Data Protection Officer: Roger Kołomłocki by writing  to the email address: dpo.ets@ergo.com. or by writing to the above ET&S postal address and adding "For the attention of the Data Protection Officer".

What categories of data do we use and where do they come from?

As a matter of principle you can use our website anonymously. We do not save any personal data or data which can be related to a person using the website (such as IP addresses). When visiting our website we collect data (the date, time, pages visited, navigation, and software used) in an anonymised form so that the usage pattern can be analysed, also anonymously, by an external service provider. The data is anonymised before it is saved by the service provider. You will find further information about our website in Point 6.

ET&S may receive personal data directly from the contractors or representatives of the contractors (e.g. via e-mail correspondence, electronic contact forms, phone call, during business meetings, conferences) or from other persons or entities cooperating with ET&S for the purposes of business contacts, including in order to conclude and perform agreements with ET&S.

In the case of the contractors the data include mainly information connected with their business activities, and in particular full name, company name, business address, address of residence, mailing address, phone number, bank account number, numbers in relevant registers (Taxpayer ID Number (NIP), Statistical Number (REGON), and, whenever justified, personal ID number (PESEL), and ID card number (for identification purposes).

In the case of the representatives of the contractors the data include mainly contact details necessary to communicate with them for business purposes, and in particular: full name, e-mail address, phone number, and whenever justified, professional qualifications, personal ID number (PESEL), and ID Card number (for identification purposes).

What are the purposes for which data is processed?

If you provide us with your personal data in specific circumstances we treat this data in accordance with the provisions of the data protection legislation applicable at the company's head office.

If you send us an email or complete an online form on our website and send it to us we process the personal data indicated in the form (e.g. your name or email address) only for the purposes of our correspondence with you so we can send you the documents or information you requested, or for any other purposes you may have indicated on the form in question. We will process those data until the answer is given and the correspondence is completed, but in certain cases we may keep them until the period in which claims may be asserted against us expires.

In case of contractors and representatives of the contractors we also process provided personal data in order to:

1) sign and perform the agreement concluded between ET&S and the contractor (hereinafter referred to as: the Agreement), i.e. to perform the obligations of the parties under the Agreement and to make settlements after its termination - for the duration of the Agreement and settlements after its termination,
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2) to verify professional qualifications of the representatives of the contractor in connection with the business negotiations held when deciding to cooperate or during the performance of the Agreement - for the duration of the negotiations or for the duration of the Agreement and settlements after its completion,
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3) to establish and maintain business relations and direct marketing, including to send, using electronic means of communication or in any other form, marketing and promotional content, i.e. trade offers, information about promotional campaigns organised by the ET&S and events related to its business activities - until the objection is submitted,

4) perform the ET&S’s internal administrative purposes, including in particular the creation of statistics, reporting, and service development planning -  for the time necessary to achieve these goals however, no longer than for the duration of the Agreement and settlements after its completion,

5) perform legal duties by the ET&S, e.g. the storage of invoice and accounting documents, tax clearings - for the time specified by law,

6) confirm the fulfilment of the obligations, establish, pursue or defend claims addressed against the ET&S - for the period of limitation of claims arising from the provisions,

7) fulfill by the ET&S of its legal obligations under the provisions of law, i.e. if a specific request is made by government authorities, to the extent specified in the request - within the limits specified by the request and for the time specified in the regulations,

8) monitor office spaces of the ET&S, to ensure the safety of persons staying there, protect the property of the ET&S, its employees and visitors, and to secure information which constitutes trade secrets of the ET&S - no longer than 3 months.

We will inform you in advance if we want to process your personal data for a purpose which is not indicated.

On what legal basis is your personal data processed?

We process your personal data in compliance with the provisions of the European General Data Protection Regulation (GDPR), and all other relevant legislation on the processing of personal data if applicable.

The specific legal basis for processing the data depends on the context in which we receive the data and the purpose for which we receive it. In so far as is necessary, we will therefore inform you in the case of the relevant application.

The legal basis will be:

1) the legitimate interests of the controller (article 6 paragraph 1 point (f) of GDPR) -  in order to conduct the communication, sign and perform the agreement as regards representatives of contractor, verify professional qualifications of representatives of contractor, establish and maintain business relations, conduct direct marketing, perform internal administrative purposes, confirm the fulfilment of obligations, establish, pursue or defend claims addressed against the ET&S, or conduct video monitoring of office space.To carry out marketing activities via electronic means of communication (SMS, phone, e-mail) it may be necessary to additionally express consents under the provisions of the Telecommunications Law or the Act on the provision of electronic services.

2) necessity of data processing for compliance with a legal obligation to which the ET&S is subject (article 6 paragraph 1 point (c) of GDPR) -  in the case of performance of legal duties by the ET&S, e.g.  the storage of invoice and accounting documents, tax clearings or fulfilment of its legal obligations under the provisions of law, i.e. responding to the requests made by government authorities.

3) necessity of data processing for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract (article 6 paragraph 1 point (b) of GDPR) - in case of sign and perform the Agreement as regards contractors.

Who will obtain your data?

Within the controller (ET&S), the only persons and departments to receive the relevant data are the persons and departments responsible for the process in question; in this respect there is a clear allocation of duties and a clear authorisation concept. The data may also be passed to service-providers for the purposes specified above. The involvement of service providers is necessary, for example, as part of the administration and maintenance of IT systems, as well as for the purposes of  providing courier, postal, marketing, archiving, auditing and legal services. Personal data can also be sent to other recipients in so far as this is necessary for the performance of contractual or statutory obligations (e.g. sent to supervisory authorities).

This data can also be forwarded to Group companies e.g. as part of Group communications or Group management.

Is your data sent to a third country?

If personal data is sent to a service provider or Group company outside the European Economic Area (EEA), it is only sent if the EU Commission has confirmed that the country has an adequate level of data protection or if other adequate data protection guarantees (e.g. the agreement of EU standard contractual clauses) are in place. You can also request the information from the places or persons specified as contacts at the beginning of this section.

What measures do we take to protect your data?

We take appropriate and state of the art technical and organisational security precautions to protect data against accidental or intentional manipulation, loss, destruction or against access by unauthorised persons. In the case of the dialogue forms available on our website, we use SSL (Secure Socket Layer) encryption to protect your details. This SSL connection protects your data against scrutiny by unauthorised persons. For the sake of your own security, please always use these dialogue forms. If you send data to us in unencrypted form as normal non-secure emails, it is possible for these emails to be viewed or amended by unauthorised persons during transmission.

What data protection rights do you have as a Data Subject?

You can request information from the above address about your personal data which has been saved. Under certain conditions you can also require that your data is corrected or deleted. You also have a right to restrict the processing of your data and a right to the disclosure in a structured, customary and machine-readable format of the data you supplied.